Common Manual Interim Policy Updates

    As you are aware, the Common Manual Governing Board periodically approves modifications to the Common Manual.  Recently, several policies were approved to modify the Common Manual.  These changes will be incorporated into the Common Manual when the next annual update is published in July 2003.

    Attached are interim updates to the Common Manual which address policy revisions approved on August 15, 2002.  Pay particular attention to the effective dates for these interim policy updates.

    Any questions related to the attached Common Manual interim policy updates should be directed to the UHEAA Policy and Training Department at (801) 321-7166 or by e-mail at mjohnson@utahsbr.edu.

Attachment

NSLDS Enrollment Reporting
The Department of Education has updated the National Student Loan Data System (NSLDS) Enrollment Reporting process effective January 2, 2002. The updates to the NSLDS Enrollment Reporting process enhance both the batch process of enrollment records and the NSLDS/FAP Web site for financial aid professionals. The Department of Education also renamed the former SSCR Users Guide the NSLDS Enrollment Reporting Guide.  The Common Manual has been updated to replace references to the Student Status Confirmation Report (SSCR) with these new enrollment reporting requirements and applicable terminology.  In addition, the glossary has been revised to delete the definitions of "Enrollment Update Report" and "Loan Transaction Statement" since these terms no longer appear in the manual, and to add a definition of "Enrollment Reporting" and an entry of the term "Student Status Confirmation Report" (SSCR) with a cross-reference to the definition "Enrollment Reporting".
 

Affected Sections:	4.4, 4.8, 4.8.A, 4.8.B, 4.8.C, 4.10, 7.3, 7.3.A, appendix D, appendix G
Effective Date:	January 2, 2002.
Basis:	§682.401(b)(20); DCL G-00-329/L-00-223; NSLDS Enrollment Reporting Guide published April 1, 2002; NSLDS Newsletter, Number 2, January 2002.

 

Waiver of the Grace Period
The manual's example of a borrower who waived his or her grace period and then reenrolled has been updated to reflect a lender's requirement to grant an in-school deferment based on the receipt of enrollment information that supports the borrower's eligibility for the deferment, even without the borrower's request.  This change aligns the example with the policies in subsections 7.9.A, 7.9.B, and 7.10.A.
 

Affected Sections:	7.2
Effective Date:	Retroactive to in-school deferments granted on or after October 1, 1998, on loans that had the grace period waived.
Basis:	HEA 428(b)(1)(Y); §682.210(c)(1).

 

Institutional Student Information Record
A glossary definition for "Institutional Student Information Record (ISIR)" has been added to appendix G.  An ISIR is the electronic output record provided to the school by the Department's Central Processing System that includes information provided by the student on the Free Application for Federal Student Aid (FAFSA) and that includes the student's expected family contribution (EFC) and the results of federal database matches.  The paper version of this document that is sent to the student is called a Student Aid Report (SAR).
 

Affected Sections:	appendix G
Effective Date:	Retroactive to the implementation of the Common Manual.
Basis:	§668.2(b); §690.2(c)